There are special rules that apply to depreciating assets. A depreciating asset is an asset that has a limited effective life and can reasonably be expected to decline in value over the time you use it. Your accountant will use a depreciating schedule to record all aspects of the asset.
You must keep records of everything that may be relevant to working out whether you have made a capital gain or capital loss from an asset. This means you need records to substantiate the purchase and disposal of any asset, as well as other costs relating to the asset. Records can include contracts, valuations, and details of commissions and legal fees you paid. These should have been included in a depreciating schedule and loss claim throughout the years.
The records must:
- Show the nature of the act, transaction, event or circumstance, and the date it happened
- Be in English, or in a form that can be readily translated into English
- Be kept for five years after you sell or otherwise dispose of an asset, unless you keep a CGT asset register.
CGT ASSET REGISTER
A simple way of keeping track of your depreciating assets is to photocopy the relating invoice and keep in a file in an Asset Register. If you sell an asset, keep a copy of the generated receipts for the sale and file it in the register also.
For most assets information should include:
- The date you acquired the asset
- The cost of the asset
- A description, amount and date for each cost associated with purchasing the asset (for example,stamp duty and legal fees)
- The date the asset was disposed of
- The amount you received when you disposed of the asset
- Any other information relevant to working out your CGT obligation.
- You can discard your CGT records five years after having an asset register entry certified if you meet all of the following:
- You enter all the necessary information about an asset in your CGT asset register
- The entry is in English and is certified in writing by an approved person (for example, a registered tax agent)
- The asset register entry is certified after 31 December 1997 (although you may have acquired the asset before this date).
If you do not keep an asset register, you generally have to keep CGT records for at least five years after you dispose of an asset. For example, if you hold an asset for 10 years and then sell it, you would have to keep the records for 15 years.
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